Welcome to the Village at Elk Hills HOA1
Village View Way
Missoula, MT 59803
Mailing address: Gatewest Property Management
PO Box 8599
Missoula, MT 59807
5/7/2025
Due to a lack of quorum, annual meeting was not held. Ballots for board elections will be mailed by 5/16 to elect board members.
4/29/2025
The annual meeting will be held on May 7, 2024, at 6:00pm, via Zoom. Details are below:
Zoom Meeting
https://us06web.zoom.us/j/5436532257?pwd=C6kqzjG60cV6MawjOa29dNzSjw5NN0.1
Meeting ID: 543 653 2257
Passcode: q2A63K
To call in on any phone in Missoula call (253)2050468, enter meeting ID 5436532257# and passcode 346687#
3/5/2025
The regularly scheduled board meeting on March 5, 2025 did not occur due to lack of quorum. The board will hold a meeting on March 19th at 6:00PM to address the agenda planned for March.
4/6/2024
The annual meeting will be held on May 1, 2024, at 5:30pm, via Zoom. The agenda is here:
https://villageatelkhills.com/wp-content/uploads/2024/04/May-2024-Annual-Meeting-Agenda.pdf and has been mailed to all owners.
The Zoom link is: https://us06web.zoom.us/j/5436532257?pwd=C6kqzjG60cV6MawjOa29dNzSjw5NN0.1. The 2023 annual meeting did not occur due to lack of participation by owners. If you cannot attend, please complete and send in the proxy form and election of board members to Gatewest at the address at the top of this page.
3/25/2024
The regularly scheduled Board meeting on March 6, 2024, did not occur due to lack of quorum. The Board will hold a meeting on April 3, 2024 to address the agenda planned for March.
3/1/2024
The Zoom address for the Board meetings has changed. The new link is:
https://us06web.zoom.us/j/5436532257?pwd=C6kqzjG60cV6MawjOa29dNzSjw5NN0.1
Meeting ID: 543 653 2257
Passcode: q2A63K
To call in on any phone in Missoula call (253)2050468, enter meeting ID 5436532257# and passcode 346687#
The meetings are still bimonthly, on the first Wednesday of the month in March, May, July, September, and November, at 5:30pm.
2/12/2024
At the Feb. 7, 2024, special meeting, Mike Rico was added as a new board member to fill the Goldich vacancy. Mike also accepted the nomination and was approved unanimously to serve as President of the Board, effective Feb. 20, 2024, with a term ending at the May 2025 annual meeting. Welcome, Mike, and thank you for stepping up to serve our community.
1/14/2024
On Feb. 19, 2024, Terri J. Goldich’s resignation from the Board will take effect after having served over four years on the Board and more than three as President.
There will be a special meeting on February 7, 2024 via the regular zoom link (https://us02web.zoom.us/j/89306450681?pwd=aWU4MVA2Ujg0b3kxQmRvbVBoYnkrQT09, Meeting ID: 893 0645 0681 Passcode: 939474) to discuss vacancies and the budget.
12/29/2023
Happy New Year! The Board wishes everyone all the best in the new year.
11/22/2023
Happy Thanksgiving to all! Safe travels for those on the road and hopes for a wonderful holiday for all.
11/7/2023
A set of guidelines for landscaping has been developed by Gatewest and the Board. Since we now have a busy landscape committee headed by Jeanne Gandenberger assisted by a group of owners who are interested in helping to beautify our grounds, Gatewest advised us to adopt guidelines to ensure that we have a neat and uniform appearance. The full document is available at https://villageatelkhills.com/wp-content/uploads/2023/11/Landscaping-guidelines-2023.docx, will be sent to all owners, and will be posted in the mail kiosk in the spring.
9/13/2023
The September Board Meeting was held on the “back nine,” the grassy area behind 5104. A good group attended, followed by a picnic with some really great food. Thanks, all who attended and contributed to the meeting and the picnic.
6/6/2023
One of our residents asked about using RoundUp to remove unwanted plantings around our community. Please remember that herbicides containing glyphosate are not allowed on this property. Glyphosate is a known carcinogen and its use is banned and/or regulated in many countries and communities around the world. Monsanto/Bayer has created a $10 billion dollar fund to aid people who have been diagnosed with various cancers due to use of RoundUp and glyphosate exposure.
6/1/2023
Due to a lack of attendance by unit owners, no quorum was reached and the Annual Meeting set for 5/31/2023 was adjourned. Election ballots will be sent out by mail. Owners will have 2 weeks to respond. At least 23 unit owners must respond for the election to be valid. The Board thanks the owners who did attend for their time and attention.
Also, a couple of our neighbors in 5104 saw a mama bear with a cub in the back nine last Sunday, passing through. It’s not unusual to see bears in the Gulley so please be bear-aware.
5/11/2023
The annual meeting will take place on May 31, 2023, at Missoula Alliance Church, 400 Foss Court, Room 100, at 5:30pm-6:30pm. The agenda will come out very soon and will include proxy forms. If owners cannot attend, please assign your vote to someone who will attend in person or to the HOA Board. We must have 23 units represented, either by proxy or in person, to meet the quorum requirement. We will go over the FY 2022 budget, the 2023 budget, and will elect Board members. Please attend!
4/12/2023
Rhino Roofing will start the re-roofing of 5102 on Monday, April 17, 2023. They estimate that the work will take 3 days, weather permitting. Residents of 5102 are asked to park in their garages or in the main lot. The spaces between 5102 and 5100 will not be available.
3/13/2023
There has been a report of an unknown late-night visitor walking around our property. A police report has been filed and they will be doing additional checks for us between 9:30pm and midnight. Gatewest has been notified and reports that no one from their office has been on the property for after-hours work. If anyone sees suspicious activity or feels unsafe in any way, call 911 immediately.
2/21/2023
The March 1, 2023 Board meeting is cancelled. The next Board meeting will be April 5, 2023.
2/7/2023
The 2023 approved budget is available in the documents section of the website at: https://villageatelkhills.com/wp-content/uploads/2023/02/2021-2023-Budget-2.xlsx
1/10/2023
A theft of a propane tank occurred from a porch on January 3, 2023. Owners are reminded to keep doors locked and if a theft occurs, please report the incident to the police. Get an incident number and report that to a board member. The board is keeping information about incidents to inform a potential decision to install surveillance equipment. Owners of ground-floor units may want to consider adding video doorbells.
11/28/2022
The December 7, 2022, regular meeting is cancelled. The budget as of October 31, 2022, will be sent out as usual and will be discussed at the January 4, 2023, meeting. Happy holidays, everyone! Stay safe and warm!
10/25/2022
Owners are reminded that it is their responsibility to clean snow and ice off their porches, decks, and patios. This will prevent leaks into downstairs areas and maintain surfaces. The HOA is not responsible for damage to any porch, deck, or patio that is not adequately maintained by the owners.
8/31/2022
During our recent landscaping walkaround, the Board noticed several planters sitting on top of parapet walls on second story balconies. This is not allowed as it is a hazard to residents down below. Please keep all planters off walls and remember that nothing may be attached to railings, either.
7/17/2022
7/12/2022
The Board needs to rescind permission for residents to trim any of the shrubs, bushes, or other landscape plants on our property. Unfortunately some shrubs have been so improperly trimmed as to jeopardize their survival. Other healthy and viable shrubs have been removed entirely. Any request for removal or trimming must go through the Board. Gatewest is not responsible for our landscaping.
6/22/2022
The irrigation system zone map has been completed and is available in our Documents section: (https://villageatelkhills.com/wp-content/uploads/2022/06/Irrigation-Zone-map-2022.pdf).
6/11/2022
After discussion, the board voted unanimously at the June 1, 2022 meeting, to prohibit garage/tag/yard sales, done either individually or by the community. The main concerns cited were problems with traffic, potential difficulties getting public safety vehicles to locations reporting emergencies, potential liability issues on our property, and commercial activities on our property which is designated for residential use only.
6/6/2022
4/29/2022
For the annual meeting, please note that Covid cases are on the rise so please mask up and distance as much as possible. Masks will be available at the door. Also, a zoom feed will not be available as the church has informed us that their wifi is unreliable and may not support zoom.
4/10/2022
The FAQ page on the website has been updated. Please let us know any questions.
4/9/2022
The Annual Meeting will be held in person on May 4, 2022, in room 100 at Missoula Alliance Church (up the hill from us) at 100 E. Foss Court, 5:30p-6:30p. The Church is checking to see if a zoom option will be possible for us. Items on the agenda will include a review of the 2021 FY close budget, the budget for 2022, the 2021 Annual Meeting minutes, and the election of members of the Board. A mailing will go out soon which will include a proxy form if you cannot attend in person. It’s important that at least 23 units in HOA1 are represented either in person or via proxy for a quorum. Each unit gets one vote. Please join us!
3/16/2022
Healthy Plumbing 101
Plumbing pipes are like arteries. Putting the wrong things in them can lead to clogging, blockages and catastrophic events. The plumbing in our buildings is aging and needs to be treated with care to avoid costly repairs and unpleasant clean-ups. The following is a list of items that should NEVER be put down kitchen disposals or toilets:
coffee grounds
eggshells
potato peels
fibrous vegetables
fat, grease, oil
pasta, rice, oats
bones
seafood shells
nuts
chicken skin
flour
paper products (other than toilet paper) including “flushable” wipes
ALL of the above items belong in your trash can, NOT in your kitchen disposal or toilet. Please help avoid costly repairs and unpleasant events for everyone.
1/29/2022
For more information about reserve funds, check out these two articles:
Kuester Management Group, “Everything you need to know about your HOA Reserve funds.“
and:
Cedar Management Group, “HOA Reserve Funds: What is it for and how much money does it need?”
Much of the discussion at the February 2, 2022 Board meeting will be about HOA1’s reserve funds and how to handle this account for the coming fiscal year.
1/8/2022
Meetings for 2022:
Jan. 5
Feb. 2
Mar. 2 NOTE: CANCELLED
Apr. 6
May 4 Monthly plus annual meeting
June 1
July 6
Aug. 3
Sept. 7
Oct. 5
Nov. 2
Dec. 7
Each meeting is held at 5:30pm and the Zoom information is the same for each:
https://us02web.zoom.us/j/85781700651?pwd=N203NzV2TlY3aE1mQzJsekxvU0JVQT09
Meeting ID: 857 8170 0651
Passcode: 482769
To call in on any phone in Missoula: call 12532158782 , enter meeting ID 85781700651# and passcode 482769# when prompted
Or dial by your location:
1 253 215 8782 US (Tacoma)
1 346 248 7799 US (Houston)
1 669 900 6833 US (San Jose)
1 301 715 8592 US (Washington DC)
1 312 626 6799 US (Chicago)
1 929 205 6099 US (New York)
Meeting ID: 857 8170 0651
Passcode: 482769
Find your local number: https://us02web.zoom.us/u/kqtsceCaX
12/15 2021
From all of us to all of you, Happy Holidays!
11/13/201
Nature’s Best completed their second all-day clean-up for fall last Wednesday. This will make winter parking lot clean-up easier, we hope.
6/30/2021
A reminder for dog owners: pick up after your pets. There’s been a lot of dog waste left around after walkies lately, so please be a good dog parent and neighbor and clean up. The best place for your dog to “go” is the pet area at the east end of 5110. There are extra bags and a garbage can which is emptied regularly.
6/19/2021
There’s a leak in the irrigation system behind 5104. There’s a big hole back there which next week will get bigger and noisier. This is why the irrigation system has been off for the last few weeks and things are getting drier and drier. Let’s hope that everything is fixed in the coming days.
6/10/2021
You may have noticed that the “Visitor Only” signs have been taken down in the parking lot. Folks found them confusing, but please still have your visitors park there. Residents also may park there when they cannot park their second vehicle next to their garage. Please don’t park in the loading zone, or the H’cap spaces unless you have the appropriate hanging tag or plate.
5/5/2021
At the Annual Meeting today the Board voted to accept the following statement:
As of this date, the Board affirms the bylaw 5.3.10 that…” no more than two (2) domestic dogs or cats of less than twenty-five (25) pounds…” will be allowed to be kept on the property. The Board will enforce 5.3.10 and grandfather animals that have been exempted by prior Boards with the stipulation that going forward, the rule will be followed. Residents who are not in compliance are expected to come into compliance when possible. Waivers will be for service/support dogs only with appropriate documentation. All owners will be reminded of this bylaw and their responsibility to inform potential buyers, realtors, and renters. Owners of properties with larger dogs which have not been exempted by prior Boards will be notified that they are not in compliance with this bylaw.
The Board also affirms other aspects of 5.3.10, which are that no pets may interfere with any residents’ peaceful and quiet enjoyment of the property; no pets are allowed to roam unrestricted and will be kept on leashes on the property; and all pet waste will be cleaned up immediately.
4/19/2021
Our pet policy is clear about the number and size of pets allowed. Our Declaration of Restrictions (5.3.10) states among other items: “…no more than two (2) domestic dogs or cats of less than twenty-five (25) pounds, fish in aquariums and birds inside bird cages may be kept as household pets within any unit.” This applies to owners and renters equally.
3/6/2021
The time for the Board meeting tomorrow was inadvertently left off the agenda. All meetings start at 530pm so our working residents may attend.
2/24/2021
The Board has no agenda items to discuss so we’re cancelling the March 3 meeting. As always, please use the contact us form on this website to report any problems. See you in April.
2/8/2021
The Board has voted on a new resolution that restricts the type of vehicles that may be parked on VEH property. Go to the resolution on the documents page for more information.
There was a problem recently with the contact us form. The problem has been fixed, so if you submitted a request and have gotten no response, please resubmit the work order.
1/7/2121
Recently one of our residents forgot to lock his vehicle and someone rummaged through it, stealing some items. Please remember to lock your vehicle if it’s not in your garage.
11/25/2020
Recycling for non-glass items (cardboard, paper, metal cans, plastic bottles and jugs) is available through Republic Services. For a complete description of their services, go to https://recyclingsimplified.com/.
Glass recycling is available through Recycling Works. Check them out at https://recyclingworksmt.com/.
11/8/2020
The Board would like to make our meetings easier for our working residents to attend, so we’re going to move the monthly meetings from 4pm to 530pm. Still on the first Wednesday of each month, with the agenda and zoom links posted on Friday before the meeting. Please join us!
We don’t have email addresses for a good portion of our residents, so please let Terri (tgoldich@snet.net) know your home and email addresses so we can make sure you get all of our updates. Thank you!
11/6/2020
HOA1 has new leadership. Terri J. Goldich has assumed the office of President, Claudia Christensen remains our Secretary/Treasurer, Sheryll Rainey continues to serve and Jeanne Gandenberger has joined us as of November 7, 2020. The HOA1 Board of Directors is advertising to fill 1 Board vacancy, so if you are interested in serving our community, please use the email form or contact Terri at tgoldich@snet.net. We hope you’ll join us in January!
Our landscaping vendor has spent the last two days doing our fall-cleanup. They’ve done a great job! If you notice anything they’ve missed, please use the email form to let us know.
Remember that everyone is welcome to attend our Board meetings via Zoom on the first Wednesday of each month at 5:30pm. Agendae with Zoom information are posted in the mail kiosk on Friday prior to each meeting, sent out via email (for those residents for whom we have addresses) and minutes are posted as soon as available.
Notes for Realtors
11/6/2020
The HOA1 Board of Directors is in the process of evaluating the Village’s needs for infrastructure improvements including large expenditures for roofs in the coming years. Based on our projections and depending on the condition of our roofs, prioritized improvements may begin in 2023 and may span over a period of several years. Decisions affecting dues and assessments will be made very carefully and utilizing best data-driven practices. If there are any questions, please feel free to contact us with the email form.
Realtors should be aware of the HOA1’s pet policy when working with potential buyers here. Our Declaration of Restrictions (5.3.10) states among other items: “…no more than two (2) domestic dogs or cats of less than twenty-five (25) pounds, fish in aquariums and birds inside bird cages may be kept as household pets within any unit.” This applies to owners and renters equally. The Board will consider requests for larger dogs in the case of service/support dogs only with appropriate documentation.